Minutes of Annual General Meeting held at the Royal Beach Hotel Southsea on Friday 20th May 2011 at 1700
1 The Chairman welcomed all members to the Annual General Meeting and thanked them for attending.
2 The Chairman / Committee advised the meeting that the Association Secretary had resigned and we needed to appoint a replacement to enable the meeting to legally take place. He also advised that the Membership Secretary’s position was also vacant. The chairman, along with the committee members, urgently asked for volunteers to fill these posts so that the meeting and even the Association could continue. There was a general discussion concerning the situation and eventually two shipmates volunteered. Jack Milner as Secretary and Peter Lacey as Membership Secretary. They were warmly welcomed by the Chairman and the committee and their appointments were put to a vote. Proposed by Dennis Patterson and seconded by Ken Waugh. They were elected unanimously.
3 The meeting was formally opened and Apologises received from M. Crowe together with a motion of no confidence in the committee. This motion was dismissed as there was no support for it.
4 The Welfare Officer advised the meeting that the following Members had Crossed the Bar since the last AGM: George Umney; Joyce Vare; Rose Johnson; Ian Beaty; Stanley Simons; John Miller; Fred Gitsham; Sam Falgate; Ted Smith; William Hunt; Albert Vaughan; Stanley Johnson; Donald Pinchemain; Joe Lee; Mervyn Wilcox; Geoff Cook; Bernard Tandy; Rev Mike Pennington; Stanley Comber; Charles Sreadbury.
5 A Minutes Silence was observed for all the above.
6 The minutes of the last AGM held at Tillington Hall, Stafford were circulated and accepted.
7 Matters Arising :-
Chairman, Dennis Patterson gave an update on the Data Protection problem concerning the publication of membership lists. The matter is still with our solicitors regarding possible changes needed to the association’s constitution.
8 The Chairman/Treasurer presented his reports. He stated the overall membership is still falling as more members retire, leave or Cross the Bar and there are very few new members, ( The younger generation do not seem interested ) He felt we should all try and promote the Association. Jack Milner said he would look into more publicity etc.
9 The Treasurer presented an up to date balance sheet, which was circulated, showing the Association to be in a good position financially. It acceptance was proposed and seconded and voted on. Accepted unanimously.
10 The Welfare Officer, reported that where possible he tries to arrange an Association member to attend the funeral of any member who has Cross the Bar.
The big problem is that usually we do not receive the sad news in time to attend the funeral. He asked that if members receive news of a members death can they please advise him ASAP via phone/e-mail Address is in Shipmate.
11 Election of Officers:-
The present committee members stated they were all happy to carry on in their positions,
A proposal was put to the floor that they be re-elected on block. This was Proposed and Seconded. The proposal was carried. Details of all committee members can be found in The SHIPMATE.
12 Slops:- Derek Moore reported he has good stock of slops available at good prices and has samples for sale with him. It was agreed that he could make discounts where appropriate to clear old stocks.
13 A long discussion took place as to where and when the next meeting should be held and it was eventually agreed that the next AGM will be at Tillington Hall Stafford again. Shirley Winn of IOW Tours will do the arranging. (Thank you Shirley)
14 AOB - It was also decided to forgo the mini reunion this year. It was felt the cost etc for some of the members was getting too high and the numbers decreasing. This decision will be reviewed at next AGM.
The Chairman and Committee hoped everyone would enjoy the reunion.
The meeting closed at 1845 hours
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1 The Chairman welcomed all members to the Annual General Meeting and thanked them for attending.
2 The Chairman / Committee advised the meeting that the Association Secretary had resigned and we needed to appoint a replacement to enable the meeting to legally take place. He also advised that the Membership Secretary’s position was also vacant. The chairman, along with the committee members, urgently asked for volunteers to fill these posts so that the meeting and even the Association could continue. There was a general discussion concerning the situation and eventually two shipmates volunteered. Jack Milner as Secretary and Peter Lacey as Membership Secretary. They were warmly welcomed by the Chairman and the committee and their appointments were put to a vote. Proposed by Dennis Patterson and seconded by Ken Waugh. They were elected unanimously.
3 The meeting was formally opened and Apologises received from M. Crowe together with a motion of no confidence in the committee. This motion was dismissed as there was no support for it.
4 The Welfare Officer advised the meeting that the following Members had Crossed the Bar since the last AGM: George Umney; Joyce Vare; Rose Johnson; Ian Beaty; Stanley Simons; John Miller; Fred Gitsham; Sam Falgate; Ted Smith; William Hunt; Albert Vaughan; Stanley Johnson; Donald Pinchemain; Joe Lee; Mervyn Wilcox; Geoff Cook; Bernard Tandy; Rev Mike Pennington; Stanley Comber; Charles Sreadbury.
5 A Minutes Silence was observed for all the above.
6 The minutes of the last AGM held at Tillington Hall, Stafford were circulated and accepted.
7 Matters Arising :-
Chairman, Dennis Patterson gave an update on the Data Protection problem concerning the publication of membership lists. The matter is still with our solicitors regarding possible changes needed to the association’s constitution.
8 The Chairman/Treasurer presented his reports. He stated the overall membership is still falling as more members retire, leave or Cross the Bar and there are very few new members, ( The younger generation do not seem interested ) He felt we should all try and promote the Association. Jack Milner said he would look into more publicity etc.
9 The Treasurer presented an up to date balance sheet, which was circulated, showing the Association to be in a good position financially. It acceptance was proposed and seconded and voted on. Accepted unanimously.
10 The Welfare Officer, reported that where possible he tries to arrange an Association member to attend the funeral of any member who has Cross the Bar.
The big problem is that usually we do not receive the sad news in time to attend the funeral. He asked that if members receive news of a members death can they please advise him ASAP via phone/e-mail Address is in Shipmate.
11 Election of Officers:-
The present committee members stated they were all happy to carry on in their positions,
A proposal was put to the floor that they be re-elected on block. This was Proposed and Seconded. The proposal was carried. Details of all committee members can be found in The SHIPMATE.
12 Slops:- Derek Moore reported he has good stock of slops available at good prices and has samples for sale with him. It was agreed that he could make discounts where appropriate to clear old stocks.
13 A long discussion took place as to where and when the next meeting should be held and it was eventually agreed that the next AGM will be at Tillington Hall Stafford again. Shirley Winn of IOW Tours will do the arranging. (Thank you Shirley)
14 AOB - It was also decided to forgo the mini reunion this year. It was felt the cost etc for some of the members was getting too high and the numbers decreasing. This decision will be reviewed at next AGM.
The Chairman and Committee hoped everyone would enjoy the reunion.
The meeting closed at 1845 hours
Back to main AGM list page
